Using the Timeline

The Timeline is Time Flow's "Gantt"-style view of the project: tasks land on dates, run for a span of days, wait on their parents, and show which days are already tight. It can display both "scheduled" tasks (the ones you pre-schedule for a specific span of days in the future) and active tasks (the ones that have had time entries registered against them.

Switching to Timeline

In the sidebar, open Time Flow, or go straight to Timeline. The active project (there is only one at a time) is displayed in the selector on the top-right. + Task adds work here the same way it does on the other views.

Reading the grid

Months run along the top, with a column for each day (weekday name and date) and today's column tinted. The grid opens on today.

On the left, a list splits the project's work into Unscheduled (no start and end yet) and Scheduled (on the calendar, with a day count such as 5d). Filter it with Filter by title or ref... or the All tasks category menu, and click a scheduled card to jump the grid to it. The chevron between the list and the grid hides the list, as does turning Flow Board off in the gear menu; that toggle controls the list, not a second board.

Each scheduled task is a bar in its category colour, carrying the reference and title, the category name, and an hours chip of logged time against the estimate; a blocked task's bar has a red border. The dots on a bar open the task. Dragging empty grid pans, and the minus and plus controls (Narrower day columns and Wider day columns) resize the day columns.

To focus on one week, open Dates on the filter bar and pick the range. Avatars puts the assignee on each bar. The gear on the right holds the Timeline settings: Ghost Bars (projected dates, dashed behind the real bar), Chain Bands, Hide Milestones, and Timeline Offset for empty weeks before the first bar.

Setting dates

Drag a card from Unscheduled onto the day you are expecting it to start and the task bar will appear. When time is applied to the task, it snaps to the real start and is permanently anchored there.

On the grid, drag a bar to move its dates, or pull the left or right edge to change how long it runs; holding Shift slides its dependents with it. A Confirm Move with Locked Items or Milestone Conflict dialog lists what would move or pass a milestone: Confirm or Cancel.

A task in doing keeps its start: the right edge stretches, but the bar doesn't slide. done tasks, tasks with Locked on, and the lock control on the filter bar (Lock Gantt / Unlock Gantt) all stop drag and resize, and Lock Gantt also refuses drops from Unscheduled.

Dependencies

Open a task from the dots on its bar. In the rail, Dependency is the parent picker (Select parent task...). Once a parent is chosen, an arrow runs from the parent's end to this bar's start, and the parent can't be changed once the task is in doing or done.

On the same rail, Locked keeps that one bar from being dragged, resized, or shifted with a chain. Chain Bands in the gear menu shades each epic's rows as a block, with Chain Band Opacity beside it.

Overhead

Overhead Bar in the gear menu adds a strip labelled Overhead under the dates. Taller colour on a day means more general time relative to targeted task time. Hovering shows Targeted, General, and how effective the day was, and clicking the day opens Overhead (who logged what) with Close to dismiss.

Weekends

Most organizations run with Exclude Weekends From Durations on: Saturday and Sunday aren't columns, a bar from Friday to Monday is two working days, and a stripe marks where the weekend sat. The setting lives on Organization Settings → Time Flow.

When Saturday and Sunday do appear as hatched columns, that setting is off; weekends count in the span, and the hatching shows on the grid and on the bar.

Milestones

Click a date in the header to open New Milestone with that day in Milestone Date; fill in the Title and click Create. A diamond and a vertical line mark the day.

Enable Cycle adds a Cycle Start Date, drawing a band from that start to the milestone. Drag the diamond to move the milestone; with a cycle on, pulling the left edge changes the start. The pencil opens Edit Milestone. Triggers Dependency Warning feeds the Milestone Conflict dialog when a move would push work past the milestone, and Hide Milestones in the gear menu clears them from the grid without deleting them.

Lanes

Lanes on the filter bar opens capacity and actuals under the grid: turn on Load Lane, then pick Capacity or Actual, and Filter by Project adds other projects into the same rows. Hovering a cell shows the hours behind it.

Timeline, Flow Board, or Ledger

The three views are lenses on the same tasks:

• Timeline — when work happens, how long it runs, what it waits on, and whether the week still fits.

• Flow Board — what sits in Backlog, To-Do, Doing, and Done today. Cards don't drag between those columns.

• Ledger — the full list, sorted and filtered, with View on Timeline on a scheduled row jumping back here at that start date.

Every field on the grid is on Timeline, parents and arrows are on Dependencies, and diamonds and cycles are on Milestones. The other two views are covered in Flow Board and Ledger.