Time Entry Form

Open the entry form by clicking an empty cell in the calendar, clicking an existing entry, or clicking the New Time Entry button in the toolbar. The form remembers your last project, category, and task selection, so repeat entries are faster.

The Header

The colored bar at the top of the form shows what is currently selected. When a Project Manager task is linked, the header displays the task reference and title (e.g. EP1-MIG-17: Figma for Storefront page) with the project name and category name shown below, separated by a dot. When no task is linked, the header shows the category name with the project name below. If nothing is selected, it reads Select category with No Project Assigned below.

A calendar-person icon sits to the left of the text — click it to open the category/task picker. At the far right, a close button dismisses the form.

When editing an existing entry, a three-dot menu appears at the left end of the header with Duplicate and Delete. When a Project Manager task is linked, a task info button appears to the left of the close button — click it to open the full Task Panel without leaving the entry form.

Category/Task Selection

Click anywhere on the header to open the category/task picker below it. The picker combines project selection, category browsing, and task selection in one place, and the cursor starts in the search field.

Filter Chips

The top row shows a chip for each filter that is on (tasks assigned to you, an Epic, or a pinned category) and a help icon at the left for the search shortcuts. Click a chip's X to remove that filter, or the clear-all button on the right to remove them all. Filters stay on in that browser tab.

Project Selector

Below the chips, a dropdown shows the currently selected project. Switching projects resets all active filters and clears the search text.

Search Bar

Below the project selector, the Assigned to me button (a person with a check mark) turns the assigned-to-me filter on and off and turns blue while it is on. The search field beside it filters categories and tasks by name or reference. The plus button on the right opens Create Task once a project is selected. If the project has no Project Manager board yet, it offers Go to Project Manager so you can set one up.

While typing, @ shows only tasks assigned to you (the same as the button), and # shows categories without the tasks beneath them.

When exactly one result remains (one task, or one category with no tasks), pressing Enter selects it automatically and closes the picker.

If your organization has Allow Backlog Hours turned on, two tabs appear below the search bar: Active and Backlog. Active lists the tasks in the active workflow; Backlog lists backlog tasks so you can record time against them. Your choice is remembered in that browser tab.

Results Area

Below the search bar, a scrollable list shows the matched categories and tasks.

Category Rows

Each category row shows the category's colored dot and name, with a check mark and a colored left border on the current selection. Click the row to choose the category; the picker closes and the header takes the category's color. Click the dot instead to pin the category: the dot gains a ring and every other category is hidden until you click it again.

To change the billable setting for a category, update it under Projects > Categories; see Managing Projects for more details.

Task Rows

When Project Manager is on and the project has a board, each category's tasks appear indented beneath it with their reference and title. A green person-check icon marks tasks assigned to you, a red block icon marks blocked tasks, and the icon on the right shows the priority. If a task belongs to an Epic, the Epic's reference appears in its color; click it to filter the list to that Epic. The info button at the far right opens the Task Panel without leaving the form. Click anywhere else on the row to choose the task and its category.

Entry Details

Write what you did in Description. The calendar icon to its right changes the date, and future dates can't be picked. Start Time and End Time set the work period and recalculate Total Hours. You can also type Total Hours or drag the slider below the times, which moves the end time to match. The slider moves in steps set by your organization (5 minutes unless changed).

If a time cannot be read, or the end time is not after the start time, a message appears under the field and the save button stays disabled until you correct it. The entry also needs a category — you cannot save without one.

Close Task

If you are tracking the last time entry against a Task, you can turn on the Close Task switch at the bottom of the form. When the time entry is saved, the Task will be marked as complete (Done) in Project Manager. The switch only appears when a Project Manager task is linked and that task is not already done.

Backlog to Doing

When the linked task is in the backlog, a switch labelled Backlog and Doing appears at the bottom left of the form. Turn it on to move the task to Doing when the entry is saved. If your organization has Allow Backlog Hours turned off, the switch is on and locked, and saving the entry always moves the task to Doing.

Tags

At the bottom of the form, you can add one or more tags to the entry. Tags help with filtering and reporting. Only the tags pre-configured by your organization can be applied.

Saving

Click Save to create a new entry or Update to save changes to an existing one. You can also press Ctrl+Enter (Cmd+Enter on Mac) from the description field to save.

When you open a draft captured from a calendar feed, a box above the fields shows where it came from, the captured time span, and the date the draft expires. The description starts as the event title. The button reads Accept, and it stays disabled until you choose a category. A Dismiss button sits to its left; it asks you to confirm before the draft is removed.