Getting Started with Time Flow

Time Flow is the project management and scheduling tool in AbleTime. Select Time Flow from the sidebar to open it. The sidebar entry expands to show Ledger, Epics, Flow Board, and Timeline, so you can open a view directly. Everything in Time Flow is scoped to a single project — select the project you want to work with from the dropdown in the top-right corner of the toolbar.

Selecting a Project

The project selector appears at the far right of the toolbar. Choose a project to load its Tasks, milestones, and Epics. All four views (Flow Board, Timeline, Ledger, Epics) show data for the selected project only.

If Time Flow has not been set up for a project yet and you have permission to manage Time Flow, you will see a prompt to create it. Click Create Time Flow to initialize the board with a default Doing stage. You can then start adding Tasks and scheduling them.

Some features — including Backlog, Epics, Stages, and Capacity — are optional and controlled by organization settings. If you do not see them, they may need to be enabled in Organization Settings > Time Flow Settings.

The Four Views

Time Flow offers four views, each giving a different perspective on the same set of Tasks. Switch between them using the mode buttons in the centre of the toolbar.

Timeline and Epics are Pro plan features. On other plans, their mode buttons do not appear. The Epics button also appears only when Epics are enabled for your organization and your role can view them.

Flow Board — a kanban-style board with columns for each Task state (Backlog, To-Do, Doing, Done, plus an Archived column when archived Tasks are shown). See the Flow Board page for details.
Timeline — a Gantt-style timeline where Tasks appear as horizontal bars. Drag and resize to schedule. See the Timeline page for details.
Ledger — a sortable data grid listing every Task with columns for state, stage, category, assignee, hours, priority, dates, and more. See the Ledger page for details.
Epics — a tree-data grid of Epics and their child Tasks. See the Epics page for details.

The mode buttons are grouped in the toolbar: Ledger and Epics on the left, Flow Board and Timeline on the right.

Creating a Task

Click the + Task button at the top left to open the create dialog. At a minimum you need a title and a category (project task). You can also set estimated hours, priority, tags, an assigned user, and an Epic. See the Tasks page for a full walkthrough of every field.

When viewing the Epics tab, an additional + Epic button appears to create a new Epic directly, if your role can manage Epics.

The toolbar runs across the top of the page and contains:

+ Task — opens the create dialog. Unavailable until the project has a Time Flow and at least one category.
Mode tabs — switch between Flow Board, Timeline, Ledger, and Epics.
Project selector — choose which project to view.
Archive toggle — the archive icon in the header bar. When active, archived Tasks are shown across all views. When inactive, they are hidden.
Refresh — reloads the board data for the selected project.

The Filter Bar

Below the toolbar is a filter bar that lets you narrow down which Tasks are displayed. Filters apply across all four views.

Search — type to filter Tasks by title or reference.
Users — click user avatars to filter by assigned user. Includes an option for unassigned Tasks.
Categories — filter by category (project task).
Priority — filter by priority level (low, medium, high, critical).
Epic — filter by a specific Epic, or show only Tasks that belong to any Epic. This filter appears only when the project has Epics.
Tags — filter by one or more tags. This filter appears only when Tasks in the project have tags.
Dates — set a date range. Use the calendar picker, preset shortcuts, or the arrow buttons to step through date windows.

Click the clear icon (to the right of the date filter) to reset all filters at once.

On the Flow Board and Timeline, an Avatars button toggles assignee avatars on cards and bars. On the Timeline, the filter bar also has a lock icon (Lock Timeline) that stops bars from being dragged or resized, zoom icons that make the day columns narrower or wider, and a Lanes button that opens the lanes configuration — see Lanes. Click the thin bar with the chevron beneath the filter bar to collapse or expand the toolbar and filters on the Timeline.

A gear icon appears at the far right of the filter bar when you are on the Flow Board or Timeline. It opens view-specific configuration settings — see the Flow Board and Timeline pages for what each setting controls.

For guidance on structuring your work into Epics and Tasks — and keeping overhead visible rather than hidden — see Work, Overhead and Flow in the Guides section.