Tracking Time

Select Time Entry from the sidebar to open the time tracker. This is where you log, review, and manage your daily work. The tracker offers two layouts — a calendar grid and a list — and includes a toolbar for quick actions, timers, and settings.

The toolbar sits at the top of the page and is always visible. From left to right it contains:

Timer button — A stopwatch icon to start or stop the timer. When a timer is running, the toolbar also shows the category color, the category and project (and the task, if one is linked), and the elapsed time.
New Time Entry — Opens the entry form for a new entry.
View switcher — A calendar icon and a list icon. Click either to switch between views. The active view is highlighted.
Settings — A gear icon that opens calendar display settings (see Calendar Settings).

Time Entry

There are multiple ways to access the time entry form. The New Time Entry icon at the top of the Time Entry page, by interacting with the Calendar (see below), or via the Productivity Drawer, which provides quick shortcuts to your most used (or assigned) Categories/Tasks.

On mobile devices (narrow screens), only the list view is available and the view switcher is hidden.

Calendar View

The calendar displays one week at a time as a grid. Each column is a day, and each row is one hour. Calendar Zoom in the settings menu changes the height of each row.

The header bar above the grid shows left and right arrows to move between weeks, and a date picker to jump to a specific date. You cannot navigate into the future. The right side of the header shows the total hours for the visible week.

A calendar refresh button at the left of the header pulls the visible week from your calendar feeds (see Calendar Feeds).

Day Headers

Below the navigation, each day column has a header showing the day name and date (e.g. "Mon 09/Mar") with that day's total hours underneath. If a day has draft entries, the number of drafts appears next to the total.

Time Column

The left edge of the grid shows hourly labels from 1:00 through 24:00. Your organization's time format setting controls whether these appear in 24-hour or 12-hour format. Dashed lines mark the half-hour within each row.

Current Time Line

A horizontal line appears on today's column at the current time. It updates every minute. When a timer is running, the line turns red and includes a stop button.

Creating Entries on the Grid

Click any empty cell to open the entry form with the date and time pre-filled to that position. You can also click and drag down on an empty area to set a start and end time — a colored overlay shows the time range and duration as you drag.

Entry Cards

Each time entry appears as a card on the grid, positioned and sized to match its start time and duration. The card's appearance depends on your card format setting:

Basic — Project and category in the header, description in the body, tags and duration at the bottom.
Dot — A small color square with the category and project name, plus duration.
Subtle — A lightly tinted card with category, project, description, tags, and duration.
Full — A solid color card showing all entry details.
Header — A compact layout with a colored header bar, description, and duration.

For most cards, clicking the ellipsis menu button, top-left, to open it for editing. Some cards to not have this menu; click on the card instead.

As long as a card is not locked, you can drag a card to another time or day, or drag its bottom edge to resize it, which adjusts the entry's duration. A three-dot menu on editable cards offers Edit, Duplicate, and Delete.

A lock icon appears on entries that are no longer editable (approved or invoiced); locked cards cannot be moved or resized. If the entry is linked to a Time Flow task, a timeline icon appears on the card; click it to view the task.

Draft entries from your calendar feeds appear as striped cards. Click one to open the entry form and accept it, or use its menu to Accept or Dismiss it. See Draft Entries.

List View

The list view groups entries by day. Each day appears as a collapsible section.

Day Sections

Each section header shows the full date (e.g. "Monday, March 9, 2026") and the total hours for that day. Click the header to expand or collapse the section.

Entry Rows

Each entry within a day section shows the project and category name (e.g. "Acme Corp: Development"). If the entry is linked to a Time Flow task, the task title appears instead, with the project and category on a second line, and a timeline icon opens the task.

Click an editable entry to open it for editing. Entries that are no longer editable show a lock icon and do not open. If a timer is running, the active entry shows a red indicator and a stop button, its end time reads "current", and clicking it asks whether to stop the timer.

Draft entries from your calendar feeds appear as striped rows. Click one to open the entry form and accept it, or use its menu to Accept or Dismiss it. See Draft Entries.

Entry Actions

On editable entries, a three-dot menu provides options to Edit, Duplicate, or Delete the entry.

Week Start and Weekend

The first day of the week is set by your organization (Sunday or Monday). You can show or hide Saturday and Sunday columns from the calendar settings. When weekends are hidden, the calendar displays five day columns instead of seven.