Tracking Time

Select Time Entry from the sidebar to open the time tracker. This is where you log, review, and manage your daily work. The tracker offers two layouts — a calendar grid and a list — and includes a toolbar for quick actions, timers, and settings.

The toolbar sits at the top of the page and is always visible. From left to right it contains:

Timer button — A stopwatch icon to start or stop the timer. When a timer is running, the toolbar also shows the category color, category name, and elapsed time.
New Time Entry — Opens the entry form for a new entry.
View switcher — A calendar icon and a list icon. Click either to switch between views. The active view is highlighted.
Settings — A gear icon that opens calendar display settings (see Calendar Settings).

Time Entry

There are multiple ways to access the time entry form. The Enter Time icon at the top of the Time Entry page, by interacting with the Calendar (see below), or via the Productivity Drawer, which provides quick shortcuts to your most used (or assigned) Categories/Tasks.

On mobile devices (narrow screens), only the list view is available and the view switcher is hidden.

Calendar View

The calendar displays one week at a time as a grid. Each column is a day, and each row is one hour.

The header bar above the grid shows left and right arrows to move between weeks, and a date picker to jump to a specific date. You cannot navigate into the future. The right side of the header shows the total hours for the visible week.

Day Headers

Below the navigation, each day column has a header showing the day name and date (e.g. "Mon 09/Mar") with that day's total hours underneath.

Time Column

The left edge of the grid shows hourly labels from 1:00 through 24:00. Your organization's time format setting controls whether these appear in 24-hour or 12-hour format. Dashed lines mark the half-hour within each row.

Current Time Line

A horizontal line appears on today's column at the current time. It updates every minute. When a timer is running, the line turns red and includes a stop button.

Creating Entries on the Grid

Click any empty cell to open the entry form with the date and time pre-filled to that position. You can also click and drag down on an empty area to set a start and end time — a colored overlay shows the time range and duration as you drag.

Entry Cards

Each time entry appears as a card on the grid, positioned and sized to match its start time and duration. The card's appearance depends on your card format setting:

Basic — Project and category in the header, description in the body, tags and duration at the bottom.
Dot — A small color square with the category and project name, plus duration.
Subtle — A lightly tinted card with category, project, description, tags, and duration.
Full — A solid color card showing all entry details.
Header — A compact layout with a colored header bar, description, and duration.

Click a card to open it for editing. You can also drag a card's bottom edge to resize it, which adjusts the entry's duration. A lock icon appears on entries that are no longer editable (submitted, approved, or billed). If the entry is linked to a Time Flow task, a timeline icon appears on the card.

List View

The list view groups entries by day. Each day appears as a collapsible section.

Day Sections

Each section header shows the full date (e.g. "Monday, March 9, 2026") and the total hours for that day. Click the header to expand or collapse the section.

Entry Rows

Each entry within a day section shows:

A vertical color bar on the left matching the category color.
The project and category name (e.g. "Acme Corp: Development").
Icons for description (if present) and tags (if present).
Start and end times on the right (e.g. "9:00 AM - 10:30 AM").
Duration (e.g. "01:30").
A $ symbol if the entry is billable.

Click any entry to open it for editing. Entries that are no longer editable show a lock icon. If a timer is running, the active entry shows a red indicator and a stop button.

Entry Actions

On editable entries, a three-dot menu provides options to Edit, Duplicate, or Delete the entry.

Week Start and Weekend

The first day of the week is set by your organization (Sunday or Monday). You can show or hide Saturday and Sunday columns from the calendar settings. When weekends are hidden, the calendar displays five day columns instead of seven.